In use - the survey that is in use in the protocol
Not in use - the survey that was in use but at the moment there’s no need for it for a period of time. The data collected from this survey is still displayed in the reports
The “not in use” surveys are highlighted gray and marked with a crossed circle
Archived - the survey that was archived with no ability to use its data anywhere in reports
Archived surveys are marked with the circle cross icon and highlighted dark gray
Undefined - the newly added survey, the status of which is undefined
The surveys with “undefined” status are highlighted light gray and have a circle-question near it
Changing the Survey Status
All the survey/questions visibility settings are copied while copying the protocol version/custom modification. !!!BUT: changing the visibility status in any of the protocol versions doesn’t affect the visibility status in other protocol versions.
Tip: Use Version switcher to select the required version
Navigate to the Protocols and select the required one
Switch to the required custom modification or stay at the root version if required
Hide the unused and archived surveys if required
On the left, select the required survey
Set the required survey status:
To set the survey “In use”, click three dots next to the survey and select Set In Use
To set the survey “Not in use”, click three dots next to the survey and select Set Not In Use
To archive the survey, click three dots next to the required survey and select Archive
To unarchive the survey, click three dots next to the survey and select Unarchive. The survey will automatically be set In use
Data Display/Availability
Undefined surveys are only visible to the inCytes admins. These surveys don’t get into the protocol, can’t be completed, and don’t get into the reports and graphs.
In Use surveys are visible to all users (admins, investigators, patients) in all areas. The surveys can be completed and the data collected are visible in the reports and on the graphs.
Not in use surveys are visible to the inCytes admins. The surveys can’t be completed BUT the data collected is visible in the reports and on the graphs.
Archived surveys are only visible to the inCytes admins. These surveys can’t be completed and therefore don’t get into the reports and graphs.
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